Welcome Supervisors

This page includes important resources for supervisors supporting AmeriCorps members or hourly interns (including Resource Assistants) with Stewards Individual Placements. They have been placed into categories describing when the resources should be reviewed. The most up-to-date versions of each of these documents will be kept online, so we encourage you to bookmark this page for reference.

If you are unsure if your incoming member or intern is AmeriCorps or hourly, please contact your Program Coordinator to ensure you review the correct resources.

The following resources have been compiled to help you provide an inclusive hiring process from when you first begin reviewing applications through interview and offering the position to a selected candidate.

Before your member/intern begins their service, please be sure to review the following resources to ensure preparedness for their first-day and your role as a supervisor.

Please note distinction between resources for AmeriCorps vs Hourly Intern. Contact your Program Coordinator if you are unsure which category your member/intern falls under to ensure you review the correct resources.

When your member/intern begins their service at your site, it is critical you support them in completing their I-9 and understand how to track their hours in our timekeeping portal. The resources below will help you with these two supervisor responsibilities.

First Day Paperwork

Approving Timesheets

How To Approve Timesheets Supervisors
Time Off Guidance (AmeriCorps Members ONLY)
Paid Time Off Policy (Hourly Interns ONLY)
Stewards Overtime Policy (Hourly Interns ONLY)
2024 Payroll Schedule

We recognize a lot can happen during a member's/intern's service at your site. The resource below can help guide you through how best to report injuries, environmental emergencies, workplace challenges, or other incidents to your Program Coordinator.

Claimant Guidelines Sedgwick
Completing An Incident Report Form In Community Portal
1. Incident Reporting is inclusive of ALL incidents. This includes injuries, harassment, behavioral challenges, interpersonal conflict, mental health emergencies, and anything else that requires CL staff support.
Incident Report Form Fillable (For use in field, all reports must be input using directions above - #2)
Letter From Treating Provider
Workers Comp Prescription Filling Instructions

State Notices of Worker's Compensation

Emergency Protocol And Policy

During your member's/intern's service at your site, you are required to complete evaluation(s). The frequency of evaluations is determined by the member's length of service (see below).

Members serving less than 18 weeks, must receive a final evaluation from their supervisor.
Members serving 18 weeks or longer must receive a mid-term and final evaluation from their supervisor.

Your program coordinator will reach out at least two weeks in advance of the application due date to remind you of this requirement. All evaluations must be reviewed with your AmeriCorps member and signed by both you and the member/intern.

Stewards Member Mid-Term Evaluation Fillable (AmeriCorps Member)
Stewards Member Final Evaluation Fillable (AmeriCorps Member)
Stewards Intern Mid Term Evaluation Fillable (Hourly Intern)
Stewards Intern Final Evaluation Fillable (Hourly Intern)

Please find some resources and forms below regarding support for your member's/intern's service. This includes a telework plan and resources focused on mentorship of your member/intern.

Stewards Telework Plan
Beyond Service Training Calendar
- Beyond Stewards is a professional and personal development focused on providing Conservation Legacy members with enrichment opportunities to advance themselves. These are available to ALL members and hourly interns and participation is OPTIONAL.

Please find the following links to resources regarding mentorship. As an AmeriCorps/intern supervisor or Resource Assistant Program mentor, you are expected to support your member's professional/personal development, well-being, and goals. These resources help to further clarify this unique and impactful role.

TED Talks on Mentorship

Articles on Mentorship

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