Welcome Supervisors

This page includes important resources for supervisors supporting AmeriCorps members or hourly interns (including Resource Assistants) with Stewards Individual Placements. They have been placed into categories describing when the resources should be reviewed. The most up-to-date versions of each of these documents will be kept online, so we encourage you to bookmark this page for reference.

If you are unsure if your incoming member or intern is AmeriCorps or hourly, please contact your Program Coordinator to ensure you review the correct resources.

Before your member/intern begins their service, please be sure to review the following resources to ensure preparedness for their first-day and your role as a supervisor.

Please note distinction between resources for AmeriCorps vs Hourly Intern. Contact your Program Coordinator if you are unsure which category your member/intern falls under to ensure you review the correct resources.

REQUIRED VIEWING - AmeriCorps Supervisor Orientation
REQUIRED VIEWING - Hourly Intern Supervisor Orientation
Emergency Protocol and Policy
Stewards Supervisor Handbook
REVIEW ONLY - Member AmeriCorps Service Agreement Template
- this is a sample document if you are curious to learn the terms and conditions your AmeriCorps Member has agreed to.

When your member/intern begins their service at your site, it is critical you support them in completing their I-9 on their first day. Please help them understand how to track their hours in our timekeeping portal. The resources below will help you with these two primary supervisor responsibilities.

First Day Paperwork

Approving Timesheets & Time off Guidance

How To Approve Timesheets Supervisors
- use this document to learn how to approve your member's timesheet on a bi-weekly bases.
Payroll Schedule
- please review and set up calendar/phone reminders on due dates for timesheet approval. It is very important that you approve member's timesheets on time every other week. Failure to do so could cause a delay in member living allowance disbursement
Time Off Guidance (AmeriCorps Members ONLY)
- Please discuss planned time off with the member at the beginning of their term. This document will guide you through the conversation. It is very important to mention that AmeriCorps members must record any days off as a "0" in their timesheet.
Paid Time Off Policy (Hourly Interns ONLY)
- Time off must be discussed in advance. Use this document to guide the conversation.
Stewards Overtime Policy (Hourly Interns ONLY)

We recognize a lot can happen during a member's/intern's service at your site. The resource below can help guide you through how best to report injuries, environmental emergencies, workplace challenges, or other incidents to your Program Coordinator.

Claimant Guidelines Sedgwick
Completing An Incident Report Form In Community Portal
1. Incident Reporting is inclusive of ALL incidents. This includes injuries, harassment, behavioral challenges, interpersonal conflict, mental health emergencies, and anything else that requires CL staff support.
Incident Report Form Fillable (For use in field, all reports must be input using directions above - #2)
Letter From Treating Provider
Workers Comp Prescription Filling Instructions

State Notices of Worker's Compensation

Emergency Protocol And Policy

Vehicle Accidents - Vehicle Accident Report

During your member's/intern's service at your site, you are REQUIRED to complete evaluation(s). If you do not complete the required evaluations, Stewards Staff will follow up frequently.

The frequency of evaluations is determined by the member's length of service (see below).

Members serving less than 18 weeks, must receive a final evaluation from their supervisor.
Members serving 18 weeks or longer must receive a mid-term AND final evaluation from their supervisor.

Your Stewards Program Coordinator will reach out at least two weeks in advance of the evaluation due date to remind you of this requirement. All evaluations must be reviewed with your AmeriCorps member and signed by both you and the member/intern.

Stewards Member Mid-Term Evaluation Fillable (AmeriCorps Member)
Stewards Member Final Evaluation Fillable (AmeriCorps Member)
Stewards Intern Mid Term Evaluation Fillable (Hourly Intern)
Stewards Intern Final Evaluation Fillable (Hourly Intern)

Please find some resources and forms below regarding support for your member's/intern's service. This includes a telework plan and resources focused on mentorship of your member/intern.

Stewards Alternative Service/Work Plan
Beyond Service Training Calendar
- Beyond Stewards is a professional and personal development training series focused on providing Conservation Legacy members with enrichment opportunities to advance their learning. These are available to ALL members and hourly interns and participation is OPTIONAL, though we highly encourage you to allow them to attend these training sessions. Calendar invites will be sent to members the week before the event is scheduled.

Please find the following links to resources regarding mentorship. As an AmeriCorps/intern supervisor or Resource Assistant Program mentor, you are expected to support your member's professional/personal development, well-being, and goals. These resources help to further clarify this unique and impactful role.

TED Talks on Mentorship